Maintenance Logbook in Compliance with Act 16 as a Service

The building maintenance logbook is a requirement of Law 16.

This logbook includes the history of the work, the follow-up of inspections and the service and maintenance contracts.

Thus, it is used for proactive management and preventive maintenance, ensuring the good condition of the common areas.

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WHY ENTRUST UN WITH THE PREPARATION OF THE MAINTENANCE LOGBOOK FOR YOUR « CONDOMINIUM »

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Because we do your study of the reserve fund. This includes the maintenance logbook.

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Our maintenance logbooks are digital tools in the form of customizable spreadsheets.

This means that you can keep them with your co-ownership register and update them before our five-yearly update (every 5 years). With the exception of residential buildings with a maximum of 8 units and 2 floors, which are updated every 10 years.

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Because our package allows you to get immediate help to comply with Law 16.

In addition, we provide you with the tools you need to maintain our work on your own.

Only building professionals can prepare the maintenance log.

Our logs comply with the requirements of Law 16 and the recommendations of the Regroupement des gestionnaires et copropriétaires du Québec (RGCQ).

In order to ensure rigorous and consistent monitoring, the maintenance log normally has a 5-year lifespan.

MAINTENANCE LOGBOOK

FOR SMALL CO-OWNERSHIPS

Experience has shown us that coaching is needed to implement good practices.

To help small condominiums comply with the various requirements, we also offer inspection and updating of the work listed in the logbook. And we do so at competitive rates.

Among other things, we offer group rates for identical buildings located in the same neighborhood.

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FREQUENTLY ASKED QUESTIONS

  • The maintenance logbook has become compulsory with Law 16.

    Its purpose is to provide a better framework for the maintenance of condominiums in Quebec.

    It makes it possible to plan the work, monitor its progress and avoid unpleasant financial surprises.

    Source: LeReflet

  • The maintenance logbook should include everything necessary to provide a complete history of the condominium.

    • The tasks to be undertaken, the work carried out, those responsible and the dates of execution.

    • The maintenance and servicing contracts as well as the legal guarantees.

    • A maintenance schedule of work carried out and to be planned.

    • The maintenance procedures for components, with efficiency standards and initiatives to extend their lifespan.

  • We will go to the site to observe the components.

    Then, we will collect the information needed to prepare your maintenance logbook.

    What you will do: gather the following documents.

    • Declaration of co-ownership, easements and amendments

    • Plans and specifications (construction and renovation)

    • History of work carried out and corresponding invoices

    • Bids for upcoming work

    • Relevant expert reports (Law 141, Law 122, inspections, etc.)

    • Value of the building and reconstruction

    • Current maintenance contracts

    • Legal warranty on recent equipment or work

    • Preventive maintenance schedule

    • Component maintenance procedures with standards to be met

    • Year of construction

    • Number of units

    • Annual contribution to the reserve fund and accumulated sum

    What we will do:

    • We will make an inventory of the components of your building.

    • We will give you a maintenance logbook in a customizable spreadsheet format.

  • We recommend that you set up a maintenance logbook as soon as possible after the construction of a building.

    This encourages co-owners to immediately adopt good practices and respect the rules of governance.

    In addition, having a maintenance logbook facilitates the management of planned repairs.

    It also helps to make a real estate investment age well.

  • We expect that the maintenance logbook will be required within a period of 3 years following the entry into force of Law 16.

    It should then be updated every 5 or 10 years, depending on the type of building.

  • You should find it easy to obtain your maintenance logbook.

    It must be accessible and shared with anyone who might want to consult it. That is to say, the other co-owners, expert consultants and institutions.

    Your log could be in paper format, digital format hosted on Google Drive or Microsoft OneDrive, or in software format.

  • Firstly, a maintenance logbook includes technical documentation and a maintenance schedule.

    It is provided along with the contingency fund study.

    Secondly, the price varies according to the number of units and the management fees. For example, for small buildings with 20 units or less, the cost should be around $2,500.

    However, we can prepare the logbook only.

    The rate will be adjusted according to the size of the building, the necessary maintenance and servicing contracts.

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OUR MISSION?                

TO HELP YOU MANAGE

YOUR CO-OWNED PROPERTY

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Act 16 Compliance Resources